What Is layout Painter?

This is a feature in Microsoft Office 365 that countless don’t recognize about. It’s really useful yet underutilized. So, what does format Painter do? we’ll tell friend here, and once us do, you’ll find it as beneficial as us do.

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When should You Use layout Painter?

Whenever you desire to use the very same formatting you created in one document and apply it to another. As soon as I to speak formatting, I median things favor the color, font type, font size, and also border style. Think that this a copying and pasting yet for your format types.

How carry out You Use layout Painter?

The other day I developed an eBook around Office 365 to share v my staff. There are so many good features that I want them to take advantage of. The eBook to be pretty lengthy so I emerged a Table of components they can refer to.

The layout was simple, yet I wanted to do a couple of changes to make it easier to read. I bolded the chapter Heading to make it stand out.


To save a uniformed layout throughout the Table of Contents, I essential to execute the exact same with the various other chapter headings. Instead of going with the TOC and doing this one by one, ns used format Painter.

Here’s how:

I highlighted the copy I want to use. (Chapter 1)

Next, in the Home tab, ns clicked ~ above the format Painter option.

Next, i highlighted the following Chapter Heading the I want to layout (Chapter 2).

You’ll notice here the my cursor turned right into a paintbrush. This is the format Painter paintbrush.


I take it the paintbrush and brushed end the chapter 2 line. Once I did the chapter Heading style adjusted to what i had collection for Chapter

1. The automatically adjusted the format and not the text.

Once ns did this, the Format painter turned off. But I wanted to copy the ar Headings format throughout mine Table that Contents.

How carry out You Get format Painter To continue to be On?

Here’s what ns did:

After copy the topic header style that I want to reproduce, i double-clicked ~ above the topic Headers the I want to apply the formatting to. I continued highlighting the topic Headers transparent the Table that Contents and also double-clicked them.

This maintained the style Painter on. (Another means to store the style Painter on is come click the format Painter button on the toolbar. But, this is much an ext cumbersome and also time-consuming than double-clicking.)



After i was finished formatting the Sections, ns turned off style Painter by pushing ESC. The paintbrush disappeared telling me that ns was no longer using layout Painter. Nice cool, right?

Did You understand That You have the right to Use layout Painter In various other Office 365 Microsoft Applications?

I was functioning in native above. As with I copied formats over in Word because that Microsoft Office 365, I have the right to use it other applications choose Excel, PowerPoint, Pages, Keynote, Pages, Publisher, Gmail and also more.

Just prefer I walk above:

Choose the text, picture, shape or Excel cell that consists of the formatting you desire to copy over.Go to Home and click on Format Painter. The cursor will change to a paintbrush.Click and drag the paintbrush over the section you desire to format.Release the mouse button, and also the formatting will certainly be changed.

How carry out You remove Formatting?

If you decision you no much longer want the new formatting, you deserve to remove it. Usage the Clear Formatting function in your toolbar. Click to turn it on and select the copy you want to change. The formatting will currently be returned to the original format you created.

What If You want To Clear all The Formatting indigenous A Document?

Select every the text in the document.If she using Word go to the Edit Menu. Click Clear and also then Clear Formatting.To do this in PowerPoint, walk to the Home tab, and in the Font, Group click Clear all Formatting.

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In Excel, walk to the Home tab, and from the Editing group, click the Arrow beside the Clear button. Next, click Clear Formats to return to the default style for the selected cells.

With format Painter and also a tiny practice, you deserve to save so lot time and frustration once copying styles and formatting. Provide it a shot and you will do it soon gain the cave of it!

Do you have questions around Format Painter?

Or possibly you have actually questions around other tools in Microsoft Office 365?